Accounts Officer - Greenpeace

About the Organisation:

Greenpeace India, founded in 2001, is a non-profit environmental watchdog and part of the global Greenpeace network, advocating for environmental protection through non-violent confrontation, public awareness campaigns, and holding corporations and governments accountable. The organization focuses on issues like climate change, solar energy, sustainable agriculture, and preventing toxic waste disposal, using social audits, investigative reports, and community-based projects to drive solutions and promote informed public debate.Job Description

Purpose of role: 

The main purpose of the job is to organize all of the finance support for Greenpeace India Society.

Main Duties: 

Budgets & Forecasts:

• Collect the estimated projections from the cross functional departments to prepare the Annual Budget

• Prepare the Annual Budget for GPIS

• Budget vs Actuals report

• 3YSP Financial Analysis

• Submission of annual ODP to GPSA

• Mid-year Financial review reports and the Re-forecast

Statutory Compliances:

• Monthly payments of Provident Fund, Professional Tax & TDS

• Quarterly TDS returns filing

• Generation of Form-16A from the Traces portal

• Verification of Employees Income Tax declarations and update the tax computations in the Saral TDS.

• Annual TDS returns filing and issuance of Form-16 to the employees

• Gratuity calculations verification and timely payment to the LIC

• Provide the details for filing Form-10 & Form-10B and verification of draft copies

Audits:

• Review of Books for Year-end closing

• Collect the confirmation of balances from the Debtors & Creditors

• Arrange necessary details & information to the Auditors to complete the auditing

• Prepare the 26AS Reconciliation with the Books

• Update the Fixed Assets statement

• Prepare the Audited Financials

MIS Reports:

• Monthly Cash-Flow statements, FD interest calculations etc

• Income & Expenses monthly projections

• Budget vs Actuals statement with Variance analysis

• Quarterly reports – GPSA

• YEP report – GPSA

Fundraising:

• Monthly FR Income file share with the FR Team

• Coordinate with FR Finance for the Invoice

• Accounting FR Income & FR Fee with Budget codes

• Verification of the FR Fee with Data file before process the payment

• FR Income & Fee Budget vs Actuals analysis as per FR & as per GP

Bank matters:

• Periodically update Re-KYC for the Bank accounts as and when required

• Submission of the documents for addition/deletion of signatories

• Apply for the Netbanking for the new signatories as and when required

• Collect FD statements and account the interest income quarterly

• Collect the year-end balance confirmations from all the Banks

Other works:

• Ensuring day-to-day transactions such as accounts payable, receivable, payroll are recorded properly

• Verifications of employees advances / expenses claims

• Performing timely and accurate month-end journal entries and Trial balance reconciliation

• Verification of Salary statements / In-house consultants invoices and payments process

• Vouchers supporting documents print outs to ensure proper documentation and compliant with laws and regulations.

• Payments processing as per payments cycle

• Credit card payments verification and accounting the expenses

• Accounting of Chennai & Bangalore office expenses

• Upload transactions in Sunsystems 

• Preparation of necessary reports for the Board meetings as and when required

Decision: 

• Make decisions for accounting expenses under different accounting heads and budget codes

• Deduction of Tax at source based on the guidelines laid down by the law

• Guidance to the cross-functional departments for any queries

• Make decisions for the changes in the templates as and when required

Knowledge & Experience: 

• Bachelor of Commerce.

• Practical knowledge of Bookkeeping concepts.

• 3-4 years experience in independently handling the responsibilities given above

• Ability to write emails/letters in English independently.

• Ability to converse comfortably in English and Hindi with staff spread across India

• Organized with keen attention to detail.

• Good interpersonal skills

• Keep abreast with changes in all statutory requirements and implement the same.

• Keen learner, with interest and aptitude to learn quickly on the job.

Organization Skills: 

Planning and organizing: 

• Ensure proper time management by coordinating the day-to-day work. This can involve reconciling conflicting work-load priorities between Team members.

• Managing daily cash flows by ensuring only the minimum balances are retained in the Current Account(s). 

Analysis: 

• Monitors and reports on budget.

• 3YSP Financial Analysis

• Initiative and innovation: 

• Is expected to find ways of improving finance processes for the office and to make suggestions for improving Greenpeace India Standard Operating Procedures (SOP). 

• Is expected to suggest to Manager ways to improve/automate processes wherever possible

Working with others:

• Tact and diplomacy are required while dealing with others as the workload could create pressure which the job holder is expected to resolve.

For more information please check the Link